4 Benefits of Health and Safety Compliance Management Software
18 November 2021
According to The Health and Safety Executive (HSE), UK businesses lost an eye-watering 38.8 million working days due to occupational ill health and non-fatal workplace injuries during 2019-20. However, companies could avoid a large proportion of these lost days in the future by ensuring that they manage their health and safety protocols effectively.
Fortunately, health and safety has come a long way since the days of clipboards and pens. There are now more superior ways to assess and mitigate risks, thanks to the technological advancements we’ve experienced in recent years.
Read on to find out more about how health and safety compliance management software can aid in keeping your employees safe and benefit your business simultaneously.
Keeping Your Employees Safe with Technology: What are the Benefits?
As an employer, it is your responsibility to ensure that your employees, and anyone else who may be affected by your business, are safe from harm during working hours. However, when you rely on manual processes and paper-based documents to handle your health and safety procedures, you run the risk of occupational illnesses and injuries becoming more commonplace and, at worst, being fined for non-compliance.
In contrast, health and safety compliance management software can simplify the entire process, reducing the potential for human error and improving worker health and safety. Here are just some of the benefits your organisation could enjoy by using technology to handle workplace hazards:
1. Less Human Error
When it comes to health and safety, human error can be the difference between life and death. With HSE recording 111 fatal workplace injuries over the course of just one year, businesses must do all they can to improve their processes and reduce the frequency of avoidable disasters.
By using health and safety compliance management software, you can significantly lower the margin for errors to occur. You will be able to manage all health and safety-related documents in the system using pre-populated, correct information. For example, you can add method statements that field engineers must complete from their mobile devices before they can begin a job.
Promoting health and safety in the workplace via mandatory method statements reduces the likelihood that your technicians will forget vital protocols.
2. Guaranteed Compliance
In 2016, the Sentencing Council introduced harsher penalties for businesses that fail to manage health and safety risks appropriately. Consequently, the fine has skyrocketed to £150,000. Therefore, to avoid a severe financial hit, you must ensure your business manages workplace hazards compliantly.
Fortunately, keeping your employees safe needn’t be challenging or costly when you use the latest health and safety software.
You can create mandatory electronic workflows and integrated mobile safety checklists, ensuring your technicians follow industry-standard protocols. Not only do these digital documents enable your workers to complete jobs compliantly, but they also have the potential to increase first-time fix rates significantly because they ensure that workers complete jobs to the highest standard.
3. Streamlined Processes and Improved Productivity
Typically, UK workers spend around two hours per day completing administration tasks. Consequently, companies are missing out on opportunities for growth since their employees are focused on manual processes instead of business-critical work.
Digitising your health and safety procedures eliminates the time-consuming paperwork and provides your team with a more streamlined workflow. Engineers can complete digital forms from their mobile devices and instantly send them through to your back-office team instead of filling out paper-based forms and hand-delivering them to the office at the end of the day.
The system automatically records all details, including any photographs the technicians take on-site, to ensure that you have an easy-to-access record of all work. As such, your employees won’t have to spend hours filing and sorting through documents and, instead, they can focus on doing what they do best.
4. Boosted Worker Morale
Research shows that companies with highly engaged employees experience 21% greater profitability, indicating that worker happiness plays a significant role in business success.
But, when your employees don’t believe that you’re prioritising their health and safety, their morale will take a nosedive. Plus, if there are lots of barriers standing in the way of your workers being able to complete jobs safely, they will have to waste time trying to resolve issues.
As a result, you’ll find that your workers take more sick days, and productivity reaches an all-time low.
With BigChange’s health and safety compliance management software, you and your employees can rest assured that suitable measures are in place to prevent workplace hazards.
For example, field engineers can answer a questionnaire from their mobile device, which identifies risks at the customer site. The system automatically triggers an alert to your back-office staff, allowing them to take immediate action and protect the technician.
Plus, you can carry out daily electronic vehicle walk-around checks, which allow you to identify defects and potential problems. As a result, you’ll have a reliable and legal fleet on the road, and your technicians won’t have to worry about their safety as they travel to your customers.
Promoting Health and Safety in the Workplace Has Never Been Simpler with BigChange
Your people are your most important asset.
BigChange gives you the power to keep your employees working safely and ensure their personal information is secure and up-to-date.
With our online driver behaviour analysis, risk assessments, method statements and vehicle walk-around checks, you can rest assured that health and safety are a number one priority.
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