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Gas certificate app: Create, store and send in a few clicks

23 October 2023

Home > Blog

> Gas certificate app: Create, store and send in a few clicks

Plumbing, heating, and gas engineers are no strangers to the nightmare of tracking down crinkled papers, squinting to decipher smudged names… or the filing cabinets of doom.

But what if we told you there’s an easier way to manage gas certificates? Enter: the gas certificate app.

This digital tool allows you to wave goodbye to manual, slow processes, and say hello to streamlined, paperless convenience.👋

Sounds intriguing? Let’s dive into exactly how gas certificate apps enable simple, hassle-free gas certificate management – and so much more… 

What is a gas certificate app?

A gas certificate app is software designed specifically to make handling gas certificates easy, accurate, and compliant. Accessible from a mobile device, the tech allows you to create, store, and send gas certificates in just a few clicks.

Want to dig deeper? Learn about moving to digital gas safety certificates here

Forget clumsy binders and complicated spreadsheets. The gas certificate app is your all-in-one solution for easy certificate management.

The result? It saves hours – freeing you up to fit more jobs within a day and deliver top-notch customer service.

Take a look at these gas and plumbing examples for real-cost savings:

  • ⏹MHL sees 90% improvement in admin efficiency – 👉Read more here
  • ⏹Celsius Plumbing and Heating increases productivity by 30% – 👉Read more here
  • ⏹Gas Smart Heating sees 25% efficiency improvement – 👉Read more here
BigChange Gas smart heating employee

Gas certificate app features and benefits

A gas certificate app doesn’t just inch things forward… It launches your business towards growth. How? Designed specifically for gas and plumbing businesses, the tech comes loaded with key tools that allow:

✅ Lightning-fast certificate creation to replace tedious paper forms

✅ Cloud storage with bank-level security to banish misplaced gas certificates

✅ Automated notifications and reminders so deadlines are never missed

✅ Endless templates for all gas certificates: CP12, CP17, CP6, RIDDOR, CP42 etc.

✅ Real-time access across multiple devices, including mobile and tablet

✅ Digital customer signature capture for faster sign-off and to meet auditing needs

✅ Effortless gas certificate sharing – at the tap of a button

Let’s unpick some of these key features so you can see how they streamline workflows, improve accuracy, and ensure compliance:

1. Organise, store, and share certificates

Losing a gas certificate isn’t just an inconvenience; it’s a compliance headache. With a gas certificate app, you’ve got a digital solution that eliminates the issue entirely. 

The right app helps with:

📲Instant access to any certificate for any job

No more rummaging through piles of paper or scanning endless digital folders. Use the app’s smart search to find exactly what you need, within seconds. With all certificates in one place, you’re always ready for an inspection or an urgent client request.

➡️Easy sharing with team members or clients

An app makes sharing certificates a breeze. Whether you’re in the office or on-site, sending documents to team members or clients takes just a few taps on your screen. 

🔒Uncompromised security with cloud storage

Rest easy knowing your certificates are safely stored in the cloud. This means they’re not just easily accessible but also safeguarded.  

2. Full library of online gas certificates

Finding the right gas certificate can sometimes feel like a treasure hunt. But the right gas certificate app removes that stress by putting an entire library of essential certificates at your fingertips, such as:

  • 📃Service and Maintenance Checklists (CP6)
  • 📃Domestic Gas Safety Certificates (CP12)
  • 📃Warning Notice Certificates (CP14)
  • 📃Non-Domestic Gas Safety Certificates (CP17)
  • 📃Catering Appliance Gas Safety Certificates (CP42)
  • 📃Liquefied Petroleum Gas (LPG) Safety Certificates
  • 📃Warning Notices (RIDDOR)
  • 📃Non-Domestic Plant Commissioning Service Records
  • 📃Central Heating Commissioning/ Inspection Records
  • 📃Commercial Gas Testing and Purging Forms
  • 📃Domestic Unvented Hot Water Storage Vessel Commissioning/ Inspection Records
  • 📃Mains Pressure Hot Water Cylinder Commissioning Checklists

What’s even better? You’re not just accessing any versions of these documents; you’re accessing the latest ones. In a sector where compliance isn’t optional, this feature is a game-changer. 

With a library this extensive, you’re never at a loss for the right document. Whether you’re in the office or out in the field, your essential certificates are just a few clicks away.

3. Easily create and customise gas certificates 

Creating gas certificates often involves repetitive tasks that can eat into your productive time. The right app changes that. One of the standout features is auto-population of essential details; client information, location, and other routine data can be automatically filled in. 

This isn’t just about saving time, but also removing human error, which can be costly in compliance-heavy sectors. Plus, you can add custom sections and images. And even save these as templates for future jobs.

The real win here is the big uptick in productivity you’ll experience. With the right gas certificate app, you can:

  • Pre-load industry terms for quick selection
  • Drag and drop fields to modify sections with speed
  • Activate job-specific auto-text to speed up typing

4. Capture customer e-signatures 

A signature is often the last step between you and a completed job – or an invoice. The right gas certificate app makes this super easy, allowing customers to e-sign on the engineer’s digital device. 

And if you need to pull up a signature weeks or months later, they are stored securely, meaning you can easily retrieve them with just a few clicks. This could be useful for compliance related checks or customer complaints. 

In short, with digital signatures, you can:

  • Instantly get approval for completed work
  • Quickly and easily retrieve signatures at a later date
  • Wrap up jobs quickly and invoice

5. Manage your entire business from start to finish 

When you think of a gas certificate app, you might solely think about the certificate management aspect. But the right app can serve as a complete operational hub, boosting your entire business, from initial job scheduling to invoicing, and payment. 

Core features that support every phase of your business:

  • 🔃Hassle-free job scheduling: Make sure the right engineer is automatically scheduled onto jobs to save repeat visits and boost first-time fix rates. 
  • ⏱Real-time job updates: Keep everyone in the know, instantly, which improves communication and helps resolve issues quicker. 
  • 🚗Route optimisation: Schedule more jobs within the day, plus respond to emergencies, all while meeting SLAs.
  • 💸Invoice generation: Get paid faster with invoice templates and sync between your finance systems, like Sage and Xero. 
  • 🔨Inventory management: Makes sure parts and stock issues don’t hold you back or tie up your cash flow.

In essence, the right app is more than just a document management system. It’s an all-in-one solution that touches every part of your business; offering you a seamless, efficient way to manage your entire operation. 

So, what does all this mean for gas and plumbing businesses? With tech that goes beyond gas certificate management, you can expect:

  • Less administrative grind and more time for money-making work
  • Real-time data for more accurate forecasting and live profit-margin tracking
  • Ability to take on more jobs within a day, with less stress
  • Professional documentation to build trust

To sum up, gas engineer software can generate huge savings and unlimited business growth.

How to choose the best gas certificate app

Choosing the right gas certificate app can feel overwhelming. However, a few critical features can guide your selection process. Let’s break them down so that your choice is fully informed.

Here’s a quick checklist to help you make the right choice:

✅Opt for an all-in-one job management solution

Ensure the app is more than a one-trick pony, offering comprehensive job management features beyond just handling gas certificates. So that it can streamline the entire operations, beyond gas certificate management.

✅Real-time updates and offline capabilities 

Make sure the app provides real-time updates and allows engineers to make updates even when offline. These should sync when the connection is restored. You don’t want a solution that leaves you hanging when connectivity is sparse.

✅ Look for security credentials 

Does it comply with your industry standards? Check if the app adheres to industry-specific security standards. This is non-negotiable. Data breaches can wreak havoc on your reputation and bottom line.

✅Built-in automation 

Look for features like automatic reminders for Planned Preventative Maintenance. Built-in automation ensures that nothing falls through the cracks.

✅Complete customer view 

The app should centralise all customer-related data in a CRM, from e-signatures to gas safety certificates and accompanying photos. This also helps in boosting customer satisfaction and loyalty. 

✅Check reviews 

Don’t just take the vendor’s word for it; read reviews to get unbiased opinions on the app’s performance and reliability. Honest views, like these, help to make the right choice. Also, be sure to check out how many real-life case studies the vendor has. Even better if they can provide success stories for your industry

Time to streamline gas certificate management

The days of grappling with paper-based processes for gas certificates are over. A gas certificate app serves as a digital command centre, offering you an efficient way to manage crucial documents. From the ease of capturing e-signatures to the quick retrieval of certificates, it’s a game-changer.

Beyond the features and functionality, this tech-savvy approach adds a sheen of professionalism that helps you stand out in a competitive market.

Next steps: Take your pick…

😁Ready for change? Don’t delay in bringing your gas and plumbing business up to speed. Book a demo here today.

🤔Still mulling it over?  Check out our reviews here (we’re rated 4.5 out of 5 ⭐).


23rd October 2023



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