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July 2022 was England’s driest month since 1935, and August hasn’t been much wetter. But this lack of water is actually leading to more work for drainage and sewage companies.

Firms are called on to make urgent fixes to drought-damaged pipes. And they are inspecting and clearing drains ready for the downpours that often follow long dry periods.

To address this demand, drainage companies are looking for ways they can do more with the same resources. This is exactly what a complete job management system – like BigChange’s drainage job management software – is there to help with.

Get to urgent work fast with a drainage scheduling app

With dry weather affecting so much of the UK, drainage companies must be able to act fast to fix problems across their customer network. A smart drainage scheduling app can:

  • Give easy oversight of all field-based teams so you can get a nearby engineer out fast
  • Guarantee that the engineer allocated has the skills/tools needed for a first-time fix
  • Schedule fast, efficient routes so workers arrive at jobs in good time

Keep engineers safe and work on track

With engineers working harder in hotter, drier conditions, firms should take every precaution to keep them safe. But as work stacks up, it’s vital to carry out compliance in the most efficient way. By switching from paper to digital job sheets, you can:

  • Set up workflows that make sure engineers haven’t forgotten vital checks
  • Save time in the field and at back-office by capturing records once and saving them automatically in the cloud
  • Require photos of completed jobs to make sure work is done right-first-time.

With improved compliance, you can keep your people safe while helping them get started on their urgent jobs faster.

Use powerful automation to keep customers cool

Temperatures and tempers flare up in the heat. Communicate clearly with customers to avoid stress and give outstanding service. Job management software, like BigChange’s, makes this easy by:

  • Putting customers in control of when and how they book with a bespoke online booking portal
  • Automating alerts, ETAs and job updates so your customers feel in control and in the loop.
  • Automatically sharing invoices on sign-off, cutting invoice queries and service disputes.

Automate key steps in the customer journey to turn quality service into your competitive advantage while saving time for frontline and back-office staff.

BigChange keeps the work flowing with drainage engineer software

Drainage companies will be called on urgently during this long, hot summer. BigChange is here to help.

  • Using BigChange’s job management platform, Sapphire Utility Solutions reported a 100 per cent rise in productivity across its Severn Trent Water Network Operations
  • BigChange also helped sewerage solution specialist Jet Aire Services eliminate virtually all paper from the management and scheduling of its work

Find out how BigChange can help your business, book a free consultation today. You can also get helpful guides and tips delivered to your inbox by subscribing to our newsletter below.

Keep up to date with BigChange on LinkedIn, Twitter, Facebook, Instagram and YouTube.

As schools close and students are let loose for summer and families prepare for some much needed time away, firms already struggling with capacity issues will need to work smarter to manage the extra challenges the summer holiday period brings

Here are some ways the BigChange Job Management platform can keep your business running smoothly – and give you peace of mind over the summer holidays:

  1. Mobile workforce scheduling makes it easy to meet urgent work with the right employees

    A capacity crunch forces businesses to deploy their workforces as effectively as possible to meet their customers’ demands. BigChange’s intelligent scheduling and vehicle tracking tools give leaders total visibility over their field-based teams and instantly ensure you find the best option when urgent jobs pop up. 

  2. Personalised customer comms, even with a reduced back-office

    A reduced admin team is no excuse to let customer service standards slip. The BigChange platform automates key customer touch-points – from an online booking portal to personalised updates across quoting, ETAs, job progress or invoicing – keeping customers in the loop without squeezing your remaining back-office staff. 

  3. Engage a network of subcontractors that stick to your high standards

    The BigChange Collaboration Network gives access to a wealth of contractors who can meet your high standards if you need to add capacity quickly during a pinch.

    Using the platform, you can assign work, agree on rates, and operate on shared systems. Complete job visibility between businesses shows that standards are met and keeps service consistent.

  4. Automated timesheets make shifting staff easy to track

    During the holidays, it’s likely that some team members will be working overtime, while others take half-days. BigChange takes the headache out of tracking the schedules of a shifting workforce. The system automatically logs start and finish times, breaks, and travel.

  5. Job management software that helps you deliver more with less

    When workloads threaten to outgrow capacity, workers want to do the job at hand as effectively and efficiently as possible. With digital workflows, all the information needed to get the job done is stored on an easy-to-use mobile device. Proof of service is quickly captured in-app and records are saved automatically in the cloud. It’s why each field-based worker does four extra jobs a month on average using BigChange.

There’s no need to spend your break worrying about whether your business is running smoothly and your workers are delivering on customer commitments.

While you’re holidaying on the golf course, a beach or in your back garden, the BigChange Job Management Platform ensures you can relax, knowing that jobs are done timely, effectively, and to the highest of standards.

The tides are turning in workplaces worldwide. Generation Z – born between 1997 and 2012 – is expected to make up more than a quarter (27%) of the workforce by 2025. But the UK trades are yet to see a significant shift. For example, under-25s make up just 9% of workers in the construction sector.

Last Friday was ‘World Youth Skills Day’, an initiative from the UN focusing on the importance of engaging young people in the workforce.

Leaders should look for ways to make their businesses attractive to the next generation of talent to avoid being left high and dry as Gen Z washes in.

  • Research from Digital Futures reports that “Gen Z feels technology helps them in all areas of their lives (81%) and that they expect it to create job opportunities for them (69%).”

  • And Deloitte found that “the most digitally advanced small businesses earned two times as much revenue per employee and were almost three times as likely to have created jobs compared with the previous year.”

The rise of the tech-enabled trades – from job management systems to SaaS solutions

The UK’s trades industries have shown they’re ready and willing to take advantage of the opportunities technology offers. BigChange research found that, on average, leaders expected to spend 52% more on technology in 2022, than in 2021.

Mobile workforce management software can meet the needs of this emerging generation in several ways:

App-enabled workflows: The businesses best placed to attract new talent have moved on from paper-based working, to embrace the benefits of digital workflows. With BigChange, all the documents a worker needs to get the job done are easily accessible on one mobile app.

Powerful automation dispels back-office drudgery: found that over a third of Gen Z (39%) are motivated to choose a job by the challenges it offers. They are not inspired by repetitive tasks such as double-keying data collated on paper reports from the field. BigChange automates data entry across scheduling, reporting and invoicing, freeing up your staff for more high-value work.

Digital training helps Gen Z reach new heights: GWI, the polling agency, reported that 63% of Gen Z say learning new skills is important to them. BigChange is a plug-and-play platform – meaning new starters can learn what they need to get going in minutes, not days. Further training available through the BigChange University and expert support can help you discover how BigChange can help your business grow stronger – and meet the needs of a generation hungry to learn more.

According to data from Glassdoor, the average cost of recruitment for a new employee in the UK is £3,000. Therefore, ensuring each hire will add value to your organisation long term is paramount.

Although it can be tempting to hire more resources during busy periods, ultimately, it doesn’t account for troughs in activity and could eat into your profits as a result. In other words, you could end up hiring people only to realise that you no longer need them a few months down the line, which is not only financially damaging but also destroys your employer brand.

Fortunately, being more selective when hiring new employees doesn’t mean that your current staff have to take on extra work. With the right job management platform in place, you’ll be able to handle your current workload — and more — without needing any additional resources.

In this article, we’ll explain how you can use modern technology to make the most of your existing team and efficiently deal with a high volume of work.

How to Grow Your Business with Your Existing Team

Here are the top three ways your team can deal with a high volume of work without becoming burnt out:

1. Digital Job Scheduling

Did you know that field service organisations waste a staggering 140 hours per year by creating their job schedules manually? Aside from causing productivity to take a nosedive, burdensome administration tasks take time away from your back-office team, which could be focusing on activities that directly contribute to business growth. 

Not to mention that manual processes are inherently error-prone, leading to delays and scheduling conflicts that leave a bad impression on your customers. 

Instead, when using a job management platform, your team can schedule jobs and dispatch workers at the touch of a button. The best systems on the market include an intelligent scheduling assistant, which suggests technicians for each job based on their location, availability, skillset and vehicle type. 

Since job management platforms provide real-time updates, your technicians can also see any changes to their schedule in an instant, regardless of their location. As such, they’ll be better equipped to deal with emergency appointments, and you can rest assured that you’ll always have the right resources in the right places. 

2. Provide Your Technicians with a Mobile App

80% of technicians think that mobile technology is a vital tool for enhancing efficiency and enabling them to help customers more effectively. Yet, many field service companies don’t provide mobile technology as a standard. 

When you rely on text messages, phone calls and paperwork to receive updates on the status of each job, vital information can be miscommunicated, incorrect or delayed. Poor communication can have a knock-on effect over your entire operation and leave customers with a negative impression of your business.

In contrast, a mobile application that links directly to your back-office team’s central platform will arm your technicians with everything they need to complete each job the first time. They can instantly see any changes to their schedule, read essential information about each case, complete risk assessments and mandatory forms, as well as issue invoices — all from the palm of their hand. 

With all information updating in real-time, your back-office staff won’t have to sit on the phone for hours each day, chasing technicians for updates. They can see all changes as they happen, making for seamless communication and integrated workflows across your entire operation. 

3. Take Advantage of Networking Opportunities

One of the most effective ways to grow your organisation is through networking. But, with 41% of people believing they don’t have the time to attend networking events, a large percentage of business leaders are missing out on lucrative opportunities. 

Thankfully, when you use BigChange’s job management platform, you’ll gain free access to the Network. So rather than having to forfeit a day at the office to attend an event, you can simply post your business on the system and start receiving connection requests from thousands of other trusted field service organisations the same day.

With each connection you make, you’ll have the chance to collaborate on a range of projects around the world, expanding your reach further than ever before without needing to make a single hire. You can specify which jobs you have available, along with the skills required, to ensure that only the most relevant subcontractors represent your company. 

Most importantly, you’ll have access to a virtual meeting every month with other members to network and form partnerships. Subsequently, you’ll gain practical ideas on how to drive your business growth further.

Field Service Management Technology is Key to Growing Your Business

It’s no secret that COVID-19 has had a devastating impact on many businesses in the field service industry. However, one key takeaway from the crisis is that technology can help organisations overcome a range of challenges. In fact, companies that adopted technology quickly during the pandemic reported a higher rate of recovering from COVID-related economic issues. 

Consequently, in today’s turbulent market, you must consider ways to maintain business-as-usual without needing to go through costly recruitment processes that could end in frustration for both you and your new hire. 

With the right job management software in place, you can be confident that your team will have everything they need to deliver outstanding service and grow your business without becoming overworked. 

Deal with a High Volume of Work Effortlessly with BigChange

Manage your entire operation on a single platform. 

BigChange gives you complete control of your admin, from quotes to invoicing and beyond. Also, with our mobile app (available on iOS and Android), you can seamlessly connect your office, field technicians and customers and boost productivity as a result. 

Find out how BigChange can help your businessbook a free consultation today. Get more helpful guides and tips delivered to your inbox by subscribing to our newsletter below. You can keep up to date with BigChange on LinkedInTwitterFacebookInstagram and YouTube.

With the field service industry set to grow by 16.9% between 2019 to 2026, competition will become fiercer than ever. Businesses will need to do all they can to stay ahead of the curve. 

However, typical field service management organisations have several moving parts by nature.  From job scheduling and dispatching to invoicing and beyond, managing field service companies can be extremely complex, leaving vital details to fall through the cracks.  

Luckily, thanks to technological advancements in recent years, managing your field service operations can be as simple as clicking a button. In this article, we’ll share some field service management best practices that will help keep your organisation running smoothly. Plus, we’ll share how field service management software enables you to improve your working methods without burdening your back-office team with more admin.

The Top 3 Field Service Management Best Practices

Here are the top three field service management practices that will ensure your business stands out against the competition:

1. Scheduling and Dispatching Technicians Efficiently

Data from Verizon Connect suggests that scheduling and dispatching difficulties present one of today’s main challenges for field service organisations. How do you effectively manage the schedule when your workflow depends on several technicians being in various locations at once?

The solution lies with field service management technology.

Instead of relying on error-prone spreadsheets and antiquated legacy systems, you can make the most of a workforce management platform such as BigChange to schedule your field-based workers at the touch of a button. 

The intelligent scheduling assistant highlights workers for a planned job based on location, skillset, vehicle type and job constraints to ensure that you have the right resource in the right place — every time. Since all information updates in real-time, your technicians can instantly see their assignments, meaning they’re able to respond to any job without any issues throughout the ever-changing workday. 

2. Performing Predictive and Preventative Maintenance

Did you know that unplanned maintenance costs an eye-watering three to nine times more than planned preventative maintenance? To make matters worse, 81% of businesses experience downtime at least once each year due to defective equipment and assets. 

Consequently, to ensure your organisation can run like clockwork year-round, you should prioritise predictive and preventative maintenance. Fortunately, with a modern field service management (FSM) system in place, scheduling maintenance needn’t be a logistical nightmare. 

In fact, FSM technology streamlines the entire process and improves health and safety measures simultaneously. For example, you can make it mandatory for your technicians to complete a safety walkaround check of their vehicles and submit the results via their mobile devices before they can begin travelling to a job.

Then, using the information your technicians provide, your fleet manager can see all outstanding defects and even reconcile some issues directly from the app. As a result, they’ll be able to see what problems commonly occur and work to mitigate them without needing to spend hours keeping manual records.

3. Arming Your Field-Based Workforce with the Right Tools

According to 80% of technicians, mobile technology is critical to enhancing their efficiency and effectiveness at helping customers. But, despite technicians being on the road or attending client sites for most of their days, many field service organisations don’t provide mobile technology as a standard.

Businesses that don’t consider their customer experience run the risk of denting their bottom line. At worst, field service businesses could make themselves obsolete as people look to their competitors for a better service. 

When you equip your field-based team with a mobile app that connects directly to your back office’s central platform, you’ll be able to connect your entire workflow seamlessly. As such, your technicians will have all the knowledge they need about each assignment so they can deliver exceptional service each time. 

Plus, once the work is complete, your technicians can fill out all paperwork directly from their mobile devices and instantly share it with your admin team, meaning you can process each job in less time and get paid the same day. 

Technology is the Future of Field Services

Research from Microsoft shows that 44% of businesses can run a more efficient field service operation by using technology to eliminate silos and other common hurdles caused by outdated manual administration methods. 

Additionally, customers expect a straightforward, convenient experience that you will struggle to provide when using traditional field service management methods. Therefore, to survive and thrive in today’s modern world, field service companies must keep up-to-date with the latest technology, so they don’t fall behind. 

With BigChange’s field service management software, you can manage your entire business on one easy-to-use platform, eliminating arduous paperwork and significantly lowering the margin for error. Subsequently, your team will have more time to focus on activities that contribute directly to business growth. 

Run Your Business Efficiently with BigChange’s Field Service Management Technology

Save valuable time and stay connected to every aspect of your business with BigChange. 

Our secure, cloud-based software helps you track and control every job, from quotation to payment, on a single platform. Everything you need to know will be at your fingertips, making it easy to plan, manage, schedule and track your field-based workforce and transport operations.

Plus, you’ll be able to make the most of our dedicated, expert support.

Find out how BigChange can help your businessbook a free consultation today. Get more helpful guides and tips delivered to your inbox by subscribing to our newsletter below. You can keep up to date with BigChange on LinkedInTwitterFacebookInstagram and YouTube.

With no shared office environment, monitoring technicians’ task performance and client interactions can be difficult. How can you be sure that every field technician is performing to your company’s expectations and doing a good job?

Unfortunately, with 52% of field service businesses relying on spreadsheets, legacy systems and other inefficient manual methods, guaranteeing satisfactory services across the board becomes an impossible task. During the pandemic, firms adopted new technologies to facilitate their work more easily, and field service companies will need to do the same to survive in a post-pandemic landscape.

Unfortunately, the field service industry requires more flexible solutions for their dynamic environment — especially as competition increases and roles become more technical.

In this article, we’ll explore some key ways you can track technician job performance using tech-based solutions to deliver consistent service and increased productivity.

What Does ‘Doing a Good Job’ Mean to You?

PwC data from 2018 shows that trust between workforces and senior leadership is vital as businesses progress. Unfortunately, field service firms are at particular risk of trust being challenged as staff performance expectations evolve.

While field technicians have historically enjoyed a certain level of autonomy over their work, outdated in-house systems prevent firms from removing inefficiencies and reducing ‘cost to serve’ overheads.

Without effective communication as to why and how roles are changing, field service firms will likely lose highly trained staff members. That’s why, when seeking to track technician performance, you’ll first need to answer three crucial questions:

  • What does good performance look like?
  • How transparent are existing processes for measuring performance? (In other words, what don’t you know about field tasks as they happen?)
  • How can current processes be improved?

We’ve made a list of the most important areas of field technician performance below to help you get started with defining success and tracking technician job performance effectively.

How to Track Technician Job Performance Effectively

Tech-based field service management solutions are the future. Research from McKinsey has shown firms can reduce overheads by 40%, increase productivity by 30% and scale more flexibly with future demand — offering businesses an essential competitive edge. 

However, such gains can only be made with the right digital tools. Secure, cloud-based software helps you track and control every job, from quotation to payment, on a single platform. 

With everything you need to know at your fingertips, you can plan, manage, schedule and track your field-based workforce more easily. 

Here are six ways you can use field service management technology to gain better visibility over your workforce and accurately measure technician performance.

1. Meeting Job Requirements

Field technicians need to be prepared for a variety of scenarios at each new job site, which is why communicating task requirements is vital. Job management platforms like BigChange come with a jobs and workflows feature, ensuring staff have an overview of the key steps of any job and can deliver speedy service.

BigChange also comes with a photo capture feature that allows staff to see previous work associated with a client and access time-saving context. Better still, the photo capture feature provides proof of work after work has finished so you’ll always have a comprehensive record to refer back to in the future.

2. Staying Safe

Between 2019 and 2020, nearly 700,000 people were injured at work — up from around 580,000 the previous year. Safe practices in the workplace are essential but field technicians are at heightened risk of accidents and injury. Without a single workplace to control, staff are exposed to a range of potential risks with each new job site.

Field service management software allows you to track technician safety and job performance. For example, you can add mandatory risk assessments and vehicle walkarounds before job details or timesheets appear so field technicians are always operating safely.

3. Driving Well

Safety doesn’t stop once staff leave the job site. Last year, there were over 100,000 road accidents in the UK. That’s why the best field service management platforms on the market provide insight into technicians’ driving behaviour in real-time. 
You can track technician locations, speed, engine idling and more and receive scores on how safe and how eco-friendly your fleet are driving. Already, the BigChange platform has helped avoid 5 million kilograms of CO2 emissions.

4. Satisfying Customers

Recent research from McKinsey found that low customer satisfaction is a consistent problem for the field services industry. The sector has been slow to adopt technology that can assist with resource management and invoicing, leading to a dated and clunky experience.

That’s why it’s crucial that any field management software needs to work for your customers also. In particular, modern customers expect an easy booking system, ETA updates and seamless invoicing and payment options.

5. Meeting Service Level Agreements

Service Level Agreements (SLAs) offer firms a reliable revenue stream but need careful resource management once the contracts begin. Legacy booking systems can leave blind spots in workloads and can jeopardise SLAs unexpectedly.

Don’t leave your contracts vulnerable to bottlenecks: allocate resources more efficiently and ensure your most critical service agreements are delivered on time and to standard with a resource management platform

Doing so can benefit ongoing client relationships and help your company build a reliable reputation with customers.

6. Taking Breaks

Stress levels within the field services industry are amongst the worst in Britain and are leading to losses in revenue from staff sickness and productivity decreases. Field technicians need to take sufficient breaks during their working day or risk service standards decreasing.

Using a platform like BigChange lets you generate timesheets and staff schedules that automatically factor in breaks, so you can track technician work and rest periods. Not only can this feature help safeguard staff wellbeing, but it also ensures your business delivers a consistent and sustainable job standard for continued growth.

Track Technician Performance as if You’re On-Site

Identify key performance areas and use integrated software solutions to gain an overview of your organisation like never before. Track technician performance to ensure field-based staff go from doing a good job to a great one, operating safely and efficiently.

Find out how BigChange can help your businessbook a free consultation today. Get more helpful guides and tips delivered to your inbox by subscribing to our newsletter below. You can keep up to date with BigChange on LinkedInTwitterFacebookInstagram and YouTube.

Did you know that, as of 2020, around half (48%) of your competitors are still using manual administration processes and antiquated legacy systems to manage their field service operations? 

In today’s modern world, where technology has integrated itself into almost every aspect of our lives, outdated ways of working aren’t going to cut it. Customers expect streamlined, rapid experiences, which is tricky to provide if you’re still using the same methods you did ten or more years ago. 

Since so many businesses are yet to enjoy the benefits of automating their workflows, it’s the optimum time to be an early adopter of modern technology and stand out from your competitors.

In this article, we’ll explain what field service management software is. We’ll also discuss some common field service problems and how technology can alleviate them.

What is the Purpose of a Field Service Management Platform?

Field service management (FSM) technology replaces outdated manual administration processes and clunky legacy systems to unite your entire operation on one easy-to-use platform.

With a field service management platform, you can handle the entire end-to-end process of dealing with your customers – from appointment scheduling to final payments and beyond – at the touch of a button.

By removing the typical inefficiencies that plague field service organisations, you can increase your profits, enable your business to run more smoothly, and free up your employees’ time so they can focus on more business-critical activities.

But, FSM technology isn’t purely focused on the back-end aspects of running a successful company. State-of-the-art platforms also consider ways to make it simpler to manage your field-based workforce and provide them with the tools they need to do their jobs effectively.

With integrated mobile apps now more widely available than ever before, you can ensure that your field technicians and back-office staff are always on the same page. The app equips technicians with everything they need to know about each case, allows them to complete digital paperwork and invoices rapidly, and shares real-time data for effective communication.

FSM platforms are revolutionising the industry, but how do they specifically alleviate the most common field service problems? Read on to find out.

Common Field Service Business Pain Points and How to Alleviate Them

As a field service business leader, you’ll likely be familiar with some or all of the pain points below. Luckily, thanks to technology, running a profitable company needn’t be a headache. Here are four of the most common issues and ways you can use field service management software to overcome them:

1. Poor First-Time Fix Rates

When it comes to running a successful field service business, high first-time fix rates are crucial. In fact, companies with a first-time fix rate of over 70% manage to retain 86% of their customer base. For those that don’t manage to hit 70%, their client retention rate drops to just 76%. 

Still, as we mentioned earlier, many organisations continue to use inadequate methods to manage their operations, leaving them susceptible to errors and complications.

For example, imagine using a paper-based form that your technicians must use to sign equipment in and out of storage. Perhaps some of them forget to do so, or maybe their writing is illegible. They may accidentally take too much stock and store it in their van for another job further down the line. 

You quickly realise that numbers aren’t adding up, and technicians are turning up at customers’ appointments without the appropriate gear to complete the job on the same day.

When you have to make multiple appointments to complete work, your bottom line and productivity levels can take a nosedive.

How a Field Service Management Platform Can Help

When you use a field service management platform to manage your stock and assets, you won’t have to worry about inaccurate data ever again. Using real-time information, you can see exactly how much stock and equipment you have – across multiple locations – at the touch of a button.

With complete visibility over your stock, equipment and assets, your team can simply allocate the necessary items to each customer’s job. As such, your technicians can confidently arrive at every appointment, knowing they have all the right gear in their van to complete the job there and then.

Aside from keeping your customers satisfied, an improved first-time fix rate will free up more time for your technicians to attend more appointments per day and do what they do best.

2. Expensive Travel Costs

Although you can’t control the cost of fuel, which has hit a staggering eight-year high in the UK, you can ensure that your technicians are making the most efficient journeys between each job. By cutting down the time each worker spends on the road, you can save money on petrol and increase the number of bookings they can attend per day.

Unfortunately, if you’re using old in-house systems, spreadsheets and other manual processes to plan routes, chances are, they’re not as streamlined as they could be. 

You may already be matching jobs to workers based on location but, when you don’t take their availability or traffic information into account, you may be overlooking another technician that would be better suited to complete the project.

How a Field Service Management Platform Can Help

Field service management platforms have the potential to shave off a significant amount from your current fuel expenses. Using GPS vehicle tracking, the system provides you with real-time data on your technicians’ locations, where they’re working and whether there are any traffic issues.

Subsequently, your team can define the best route between jobs for hundreds of jobs simultaneously and reduce your cost to serve per customer call-out. 

Additionally, when you use BigChange’s 5-in-1 workforce management system, you’ll automatically have access to the Network, where you can connect with thousands of other trusted field service organisations. 

You can list your company for free and immediately begin receiving connection requests. By building strong professional relationships with other companies worldwide, you can collaborate on projects by subcontracting workers to each other. 

As a result, you’ll be able to fulfil jobs in a range of locations without needing to hire extra resources or spend an excessive amount on travel costs.

All Network members also have the opportunity to join a virtual meet-up each month, which allows you to share tips and tricks on how to grow your business further.
Want to discover more about the BigChange Network? Check out this informative video.

3. Scheduling Conflicts

For field service organisations, ensuring that the right technician is in the right place at the right time is paramount to success. However, according to a survey conducted by Verizon Connect, 50% of business leaders rated ‘quickly re-routing technicians’ as their most critical issue. 

48% claimed it was ‘keeping everyone updated about the schedule’, and 45% suggested the biggest hurdle for them was ‘keeping customers informed of technicians’ estimated times of arrival’.

When you don’t have accurate, real-time data to hand, it becomes almost impossible to keep tabs on what is happening in the field. Consequently, it is much harder to navigate the unpredictability of each workday and keep the necessary individuals in the loop.

If you’re unable to communicate effectively with your technicians and maintain an overview of their schedule, you’ll soon find that there are delays, conflicts and confusion. At worst, you could lose customers who are unimpressed with your service.

How a Field Service Management Platform Can Help

Common field service problems such as scheduling conflicts can become an obstacle of the past when you adopt a field service management platform. 

Your customers can make and reschedule appointments on a simple self-service online portal, which automatically sends the details to your back-office team. Once they’ve received the necessary information, your employees can use the intelligent scheduling assistant to see which technician is suitable for the job, taking into account the following real-time data:

  • Job constraints (for example, the technician may be required to have specific qualifications)
  • Location 
  • Traffic information
  • Vehicle type

Not only will you be able to guarantee that your schedule is running optimally, but it also means you’ll have the capacity to respond to emergency call-outs. With the GPS tracker enabling your team to see the exact whereabouts of each technician, they can reroute workers at the touch of a button.

Plus, your customers will never have to deal with the frustration of wondering where their technician is. Instead, you can send out automated, personalised texts and emails via the system so they can track their technicians’ vehicles live.

4. Slow Invoicing and Payment Methods

Since the beginning of the pandemic, late invoice payments in the UK have risen by a shocking 23% and thus had a substantial impact on field service businesses across the country. As such, companies will need to consider more innovative ways to ensure they get paid on time if they are to survive and thrive in a post-COVID world.

Let’s explore the traditional method of invoicing for a moment. Typically, the accounts receivable (AR) team processes invoices in batches, meaning that the customers’ jobs could be complete for a while before they receive a payment request. 

The AR team either uses a spreadsheet or standalone accounting software to manually create, print off and mail out a paper-based invoice. The customer then receives the invoice several days later before writing out a cheque and mailing it back, provided there are no mistakes. Of course, if there are any problems, the process begins all over again.

Very long-winded. 

The longer it takes to send an invoice, the longer it takes to get paid. Not to mention that drawn-out payment procedures may cause customers to inadvertently misplace or forget about the invoices.

If your customers aren’t paying on time, your cash flow will take a hit, potentially leading to you being unable to do the following:

  • Take on new projects
  • Meet operational expenses
  • Budget for future jobs
  • Pay your suppliers

How a Field Service Management Platform Can Help

Fortunately, there is a better way of processing invoices and payments.

Using a field service management platform such as BigChange, you can use the integrated invoicing feature to obtain payments instantly.

As soon as your technicians complete their jobs, they can fill out the essential paperwork directly on their mobile devices and send the customers electronic copies of their invoices. The invoices pull through all the correct details from the platform’s CRM (customer relationship management) system, so there are no errors.

Once the customers receive their invoices, they can make a digital payment straight away. Not only will more convenient payment methods ensure that you’re paid on time, but customers will appreciate the simplicity and be more inclined to use your services again in the future.

Make Typical Field Service Problems a Thing of the Past with BigChange

Save valuable time and stay connected to every aspect of your business with BigChange. 

Our secure, cloud-based software helps you track and control every job, from quotation to payment, on a single platform. Everything you need to know will be at your fingertips, making it easy to plan, manage, schedule and track your field-based workforce and transport operations.

Plus, you’ll be able to make the most of our dedicated, expert support.

Want to find out more?
Discover how BigChange can make your business grow stronger, arrange a free demo today.

Impra Gas offers boiler and central heating installation for private homeowners. Focusing on delivering an outstanding service that provides quality, reliability, honesty, value for money, and high quality workmanship to customers throughout the UK.

Having won ‘The Apprentice’ prize of £250,000 from Lord Sugar, founder and CEO Joseph Valente has used the investment to expand the business throughout the UK.

In addition to providing boiler and heating installation, Impra Gas will also be championing smart heating and smart home technologies, partnering with the industry’s most innovative technology providers as soon as they enter into the market.

Here’s what Impra Gas had to say about BigChange:

How did you hear about BigChange?

Following the investment from Lord Sugar, we began looking at strategies to expand Impra Gas sustainably and we determined that the most effective way to achieve this was through the use of technology. So we carried out thorough research into job management software that could help improve our business processes effectively and came across BigChange, which ticked all of the criteria to meet our needs.

Explain in detail what led you to choose BigChange?

In order to manage our business growth we wanted to invest in next generation technology that would help us to compete above and beyond companies like British Gas. We made the decision to rid our company of manual processes and paper based systems that created inefficiencies and limited our potential.

BigChange was chosen because it could be easily integrated into our day-to-day work practices and was scalable against our growth.

We saw BigChange as the best solution for us as it contained all of the functions that we needed to ensure that our own business objectives were met.

What services of JobWatch does your company use?

We use JobWatch for every aspect of our business activity. From booking jobs, to invoicing and coordinating our back office with our mobile workforce; there is nothing that JobWatch can’t do, other than the installation of the boilers and bringing in more clients.

Everyone in our organisation uses the software from engineers to sales advisors, to those working in scheduling to accounts. It is an all-encompassing product, which can be rolled out across any service field of business.

What direct results have you seen from using JobWatch?

JobWatch has played a crucial part in seeing manual processes streamlined and turnover increase substantially within the business. It has also allowed us to control and manage all ongoing jobs in a much more efficient way, meaning we have increased booking an extra 10 jobs a day to over 3,000 in the last 6 months.



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