Automated Invoice Processing
BigChange’s purchase invoicing solution leverages Intelligent Matching technology for faster, more accurate processing.
The supplies needed to complete a job—timber, piping, duct tape, caulk—can vary widely. Manually matching invoices to receipts is a necessary but time-consuming task. Finance teams often spend hours sifting through PDFs and spreadsheets to ensure invoices align with purchase orders. This process is tedious and prone to human error, leading to duplicate payments, missed early-payment discounts, and, worst of all, frustrated suppliers.
Meet Intelligent Matching: Accuracy + Speed
Research shows that automation can reduce invoice processing times by 30%–70%, decrease errors, and improve vendor relationships. That’s why leading trades and field service companies are turning to invoice automation and invoice matching software to process invoices faster and more accurately.
Intelligent Matching, the technology behind BigChange’s purchase invoicing solution, scans incoming invoices, extracts key details, and instantly compares them to your purchase orders and receipts. It automatically:
- Boosts accuracy by eliminating manual mistakes.
- Flags exceptions (e.g., price or quantity mismatches) to avoid costly errors.
- Enables touchless, high-volume processing, eliminating bottlenecks.
- Classes unmatched invoices for quick review and approval.
BigChange customers included in the early beta of Intelligent Matching estimated a 20% increase in invoice processing speed compared to traditional methods. They also experienced:
- Faster invoice approvals
- Fewer data entry errors
- Improved visibility into cash flow and supplier spend
- More time for strategic work instead of administrative tasks
Recent data further supports these benefits, showing that firms can achieve 30%–50% time savings with automated invoicing solutions. Some companies have even reduced their procure-to-pay cycle by up to 80%. Additionally, digital audit trails and records provide traceability, simplifying year-end financial reviews.
✅ Highlights at a glance
AI and Tech Driving Intelligent Matching
Intelligent Matching leverages cutting-edge technology, including generative AI, learning engines, and smart scan capabilities, to deliver:
- Accurate data extraction, capturing field inputs with precision.
- Smart matching rules, allowing tolerances in slight variances, and providing escalation paths for exceptions.
- Scalable workflows, capable of handling occasional non-PO invoices alongside standard PO matches.
- Seamless platform sync, ensuring everything is managed within BigChange, so you never need to leave the platform.
This tight integration creates a unified accounts payable workflow, streamlines approvals, and syncs accounting processes—all while strengthening financial control. Intelligent Matching is included in BigChange’s Job Finance features, so users can access it automatically upon logging in. BigChange customers have free access under fair usage policies, enabling them to scale confidently without unexpected costs.
Automated Invoice Processing Frequently Asked Questions
What is automated invoice processing software?
Automated invoice processing software is technology that usually uses AI and text recognition to receive, review, approve, process and pay commercial invoices.
What is Intelligent Matching?
BigChange uses Intelligent Matching to automate invoice processing for field service management and trades businesses. Intelligent Matching uses built-in AI to scan uploaded invoices and match them to the correct purchase order.
Is Intelligent Matching included in my BigChange account?
All BigChange customers will receive access to Intelligent Matching. Users with a full license can use this functionality without additional cost, subject to fair usage.
What types of invoices can the BigChange purchase invoicing solution handle?
BigChange’s purchase invoicing solution is designed to create and track purchase orders. Intelligent Matching is used to review, approve and process supplier invoices linked to existing purchase orders.
How does Intelligent Matching work?
Intelligent Matching uses AI and data recognition technology to review inputs such as supplier details, line items, PO numbers and purchase totals. If a match is identified, BigChange will automatically link the invoice, eliminating the need to manually review and link every invoice and PO.
How do I know my invoices and POs are correctly matched?
BigChange customers using Intelligent Matching will receive a suggested match before linking invoices and purchase orders. If something doesn’t look right, the match can be rejected or reassigned manually.
What happens if the invoice and PO don’t match?
If the invoice and Purchase Order (PO) do not align, BigChange will flag the discrepancies, allowing customers to review and make the necessary corrections or escalate the issue if required. This situation could arise if your supplier includes a discounted price on the invoice that wasn’t accounted for, leading to a price mismatch.
Do I need to manually review every invoice?
With Intelligent Matching, BigChange customers do not need to review every invoice. If the Intelligent Matching technology is unsure or finds a mismatch in amounts, customers will be prompted to review the data.
What if I still want to manually match invoices?
BigChange customers can still manually review and link invoices and POs. Intelligent Matching reduces manual work, but ensures users stay in control and can review or override the technology at any time.
Do I need to install software to use Intelligent Matching?
BigChange is a cloud-based, mobile platform, so there is no need to install any additional software to leverage the purchase invoicing solution and Intelligent Matching. BigChange customers can navigate to the Finance menu to access the purchase invoicing function.
Will automated invoice processing save me time?
According to BigChange customers who participated in the Intelligent Matching beta test, users should expect to increase their invoice processing speed by approximately 20%.
How much does BigChange’s purchase invoicing solution with Intelligent Match cost?
The purchase invoicing feature is standard in BigChange’s award-winning job management platform. Arrange a demo to see Intelligent Matching in action.
Get Started
If invoice processing is slowing you down, it’s time to upgrade. Intelligent Matching brings purchase invoice automation to anyone responsible for finance, whether you’re running a small business or managing a large enterprise.
Contact us today to learn how BigChange can help your business grow.
