How Much Can you Save by Investing in Job Management Software?

Ann F Dewar
July 17, 2023

In the race to boost profitability, one aspect that often goes overlooked is the potential savings hidden in the everyday operations of your company. Have you ever stopped to consider just how much time, energy, and, yes, cold hard cash, could be saved by streamlining and optimising these routine processes? 

If not, then it's time we introduce you to the game-changing world of job management software. And not just any software, but BigChange's market-leading solution, designed with your business's efficiency and growth in mind.

Here's a fact for you: the key to a successful business isn't just about how much you make; it's also about how much you save. By investing in innovative job management software like BigChange, businesses across industries have seen significant savings and heightened efficiency. How much, you might ask? Well, that's precisely what we're here to unpack. Plus, our savings calculator can show you how much your business could save in just a few clicks. 

In this blog we delve into the world of job management software, shining a light on the substantial savings it offers and why it's an investment your business cannot afford to ignore. 

Investing in efficiency: How job management software can save you money

So, why is this all important? The answer is simple. Inefficiencies, no matter how minor they may seem, add up. A minute wasted here, a forgotten task there, an overlooked opportunity somewhere else – these seemingly small hiccups could lead to substantial financial losses over time. 

That's where job management software comes into play, turning potential losses into significant savings and productivity boosts.

This all leads us to one key question: How much could your business save? 💸

The good news: It’s super easy to find out. Try out our new savings tool now. 👇

Simply fill out a few key details and instantly see how much you could save… 

Next, let's dive deeper to understand how exactly this happens.

The cost of inefficiency: Where field service businesses lose money

We’ve all heard the saying, "Time is money". But, in the world of field services, this couldn't be more accurate. Every minute spent on inefficient processes or tasks or jobs that could be automated is not just time lost, but money too. 

Let's get a better understanding of this:

Wasted labour hours

Imagine this: one of your employees spends two hours every day manually updating a complex spreadsheet to track jobs, client details, and inventory. That's 10 hours a week, 40 hours a month, 480 hours a year. Now multiply this by their hourly wage. Staggering, isn't it? That's the cost of inefficient labour.

Material waste and excess inventory

Without efficient tracking, materials and supplies can go to waste. Over-ordering leads to excess inventory, which not only ties up cash but also incurs storage costs and the possibility of stock deteriorating. Under-ordering, on the other hand, can halt jobs midway, leading to unhappy customers and potential revenue loss.

Missed opportunities

Ever had to turn down a job because you thought you were fully booked, only to find out later that there was a miscommunication? Or maybe a job took longer than expected due to poor scheduling, causing a domino effect on other jobs lined up. These missed opportunities translate directly into lost revenue.

Customer dissatisfaction

In today's competitive market, a dissatisfied customer might not give you a second chance. Issues like missed appointments, delays, or poor communication can push your customers towards your competitors. And the cost of acquiring a new customer is much higher than retaining an existing one.

The reality is that these inefficiencies are more common than you might think, and they're silently siphoning your profits. But here's the good news: with job management software like BigChange, you can tackle these issues head-on, turning potential losses into actual savings. 

Let's delve into how that happens in the following sections. 👇

The power of job management to save time and money

Consider the numerous jobs and tasks you have to manage in your business, each demanding your attention and resources. As the number of jobs increases, so does the complexity of managing them all without neglecting some. However, job management software can step in to automatically handle some of these tasks for you. This capacity to automate certain responsibilities is a crucial aspect of what makes job management software so beneficial.

Let’s take a look at how:

Streamlining jobs and routine tasks

One of the core strengths of job management software like BigChange is its ability to automate routine tasks. Invoicing, generating job schedules, updating client records, sending out reminders - tasks that used to eat into your productivity can now be handled automatically. This means your team can focus more on delivering high-quality work and less on paperwork.

Reducing human error

Even the most careful employees can make mistakes, especially when dealing with repetitive tasks. Unfortunately, these errors can lead to miscommunications, delays, and even loss of business. By automating these tasks, you significantly reduce the risk of human error, enhancing the accuracy and reliability of your operations.

Saving time and money

Automating routine tasks doesn't just save time; it also translates into significant cost savings. How? By reducing the time spent on administrative tasks, you're effectively cutting down on labour costs. Plus, with fewer errors, you'll save on the cost of rework or corrective actions.

Effective scheduling and dispatching

Scheduling and dispatching manually can be a logistical nightmare, leading to inefficiencies like double-bookings, idle workers, or stretched resources. With job management software, you get an intuitive scheduling system that allows you to easily assign jobs based on employee skills, location, and availability. The result? More jobs completed per day, less time wasted, and a more balanced workload.

Stock and inventory management

Ever had to halt a job because you ran out of necessary supplies? Or found out you've overstocked a certain item that's now gathering dust? With job management software, you can track your inventory in real-time, ensuring you have just what you need without unnecessary excess. This leads to cost savings on storage and waste, and ensures jobs are completed without delay.

Optimised equipment use

Machines and equipment are substantial investments, and it's crucial to maximize their use. With the tracking feature of job management software, it can help with monitoring equipment usage, minimising downtime and extending the lifespan of your equipment by scheduling PPM (planned preventative maintenance).

Immediate updates, immediate action

Think about a situation where a job is taking longer than expected. With real-time tracking, you'd know about the delay as soon as it happens, not after the fact. This means you can take immediate action - maybe reassign the next job, inform the client, or provide additional resources to speed things up. The result? Less downtime, fewer disgruntled clients, and more efficient use of resources.

Enhanced accountability

When employees know their work is being tracked, they're more likely to stay accountable and perform better. This reduces the chance of costly errors, wasted time, or unproductive behaviours. It also allows you to recognise top performers and identify areas where further training could be beneficial. Plus, you can track things live driver behaviour to ensure you retain brand reputation.

Data at your fingertips

Real-time tracking also gives you a wealth of data that you can use to optimise operations. Spot trends, identify bottlenecks, track performance - with this data, you can make informed decisions that help you reduce costs and increase efficiency. And by analysing trends and patterns, you can forecast future demand, plan resource allocation, and even predict maintenance needs for your equipment. This can help you avoid costly last-minute surprises, ensuring you're fully prepared to meet demand.

Positive environmental impact

Last but certainly not least, going paperless is a great way to reduce your company's environmental footprint. And going digital means your documents are always organised, easy to find, and accessible from anywhere. This saves your team valuable time that would have otherwise been spent on managing paperwork. So, not only does going paperless save you money, but it also makes your business more efficient and eco-friendly.

Success stories: Real-life savings with BigChange 

What's better than theoretical knowledge? Real-life examples. So, to truly understand the cost-saving potential of job management software, let's look at some success stories from businesses that have reaped significant benefits with BigChange.

ASE Autograte reduces paperwork by 50% and saves money

ASE Autograte has reduced its reliance on resource and time intensive paperwork by 50% and has also saved money by consolidating the management of its field operation into one easy to use, integrated system:

“Using BigChange, the entire process, from initial enquiry, through to quoting, scheduling, works completion, invoicing, and ongoing servicing, is automated and this has greatly reduced our reliance on paper.

“This is saving us time, it’s saving paper and ink, it’s saving energy and it’s reducing delays and minimising the potential for errors.” Simon Field, Director, ASE Autogate.

These are just a few examples that showcase the significant savings that can be achieved with job management software. In the final section, let's wrap up what we've learned so far.

📚Read more about the case study here.

CC-IS cleans up with paperless working

Specialising in surface cleaning, preparation, and industrial coating for essential infrastructure, CC-IS has reduced the administration resource required to manage its operational teams by 20%, cut its waste by 50%, and saved 10% on fuel costs – all whilst adhering to and maintaining the highest level of quality management and health and safety accreditations.

“The whole process used to take around 8-man days not to mention 2 reams of paper and around 900 miles! Using BigChange, all worksheets, timesheets, delivery notes, expense claims, fuel receipts, etc. are produced with just a few clicks and electronically transmitted in a matter of minutes.” Andy Izzard, Technical Director, CC Infrastructure Services.

📚Read more about the case study here.

Are you ready to invest in efficiency?

By now, you should have a clear picture of how job management software, like BigChange, can result in substantial cost savings for your business. It's not just about spending less, but spending smart and investing in efficiency. 

So let's quickly recap the main points:

  • Automation: By automating routine tasks, job management software allows your team to focus more on value-adding activities. This leads to reduced labour costs, fewer errors, and higher productivity.
  • Improved resource management: From effective scheduling to optimised inventory management, the software helps you get the most out of your resources, leading to less waste and more cost savings.
  • Real-time tracking and accountability: These features provide you with the right information at the right time, enabling proactive decision-making and improved performance.
  • Going paperless: Shifting to digital documents not only saves money on paper and storage, but also increases efficiency and security.

And remember, investing in job management software like BigChange is not a cost but an investment – an investment in streamlined operations, happier customers, and a healthier bottom line. So are you ready to embrace efficiency and make the 'BigChange'?

Contact us today to find out how our job management software can help you save money and transform your business operations. 🚀

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